Scheduling an email can be a great way to manage your time and optimize communication. Learn how to use this feature on Gmail, Outlook, and other email services, as well as third-party tools to help you.
Scheduling an email can be very useful for various reasons, from managing your time efficiently to ensuring that important messages are sent at the most convenient time. This feature is precious for professionals who want to communicate smoothly with clients or colleagues in different time zones.
We’ll explore how to schedule an email on significant email platforms, such as Gmail and Outlook, as well as third-party tools that can help you optimize this task.
Gmail is one of the most popular email services in the world, and it offers a simple option to schedule an email to be sent. Here’s how to do it:
According to Google, checking your Gmail account settings is essential to ensure all the necessary features are enabled. Also, consider time zones if you’re sending emails to recipients in other regions.
Outlook, Microsoft’s email service, also offers a feature to schedule emails to be sent. Here are the steps to follow:
Microsoft recommends verifying that your message is scheduled by checking the Drafts folder. Your email will remain there until it is automatically sent at the scheduled time.
Other email services, like Yahoo Mail and Apple Mail, also offer options to schedule emails. Look for an arrow next to the Send button or an option in your email settings.
Suppose your email service doesn’t offer native functionality to schedule emails, or you’re looking for additional options. In that case, several third-party extensions and tools can help:
Boomerang: Compatible with Gmail and Outlook, Boomerang allows you to schedule emails and get follow-up reminders.
Right Inbox: An extension for Gmail that offers advanced scheduling features.
MailButler: A tool that integrates with multiple email services to add productivity features, including email scheduling.
When using third-party tools, ensure they are correctly configured and allowed to access your email account. Also, remember to consider time zones to ensure your emails arrive at the right time.
Benefits for professionals
Email scheduling offers several benefits for professionals, including:
Time Zone Management: Email scheduling helps efficiently manage communication with contacts in different time zones.
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