Scheduling an email can be a great way to manage your time and optimize communication. Learn how to use this feature on Gmail, Outlook, and other email services, as well as third-party tools to help you.
Why scheduling an email is important
Scheduling an email can be very useful for various reasons, from managing your time efficiently to ensuring that important messages are sent at the most convenient time. This feature is precious for professionals who want to communicate smoothly with clients or colleagues in different time zones.
We’ll explore how to schedule an email on significant email platforms, such as Gmail and Outlook, as well as third-party tools that can help you optimize this task.
Schedule an email on Gmail
Steps to schedule an email on Gmail
Gmail is one of the most popular email services in the world, and it offers a simple option to schedule an email to be sent. Here’s how to do it:
- Open Gmail on your computer.
- Click on New Message at the top left to compose your email.
- After writing your message, click the arrow next to the Send button at the bottom left.
- Select Schedule Send.
- Choose the date and time you want your email to be sent.
Tips for Gmail
According to Google, checking your Gmail account settings is essential to ensure all the necessary features are enabled. Also, consider time zones if you’re sending emails to recipients in other regions.
Schedule an email on Outlook
Steps to schedule an email on Outlook
Outlook, Microsoft’s email service, also offers a feature to schedule emails to be sent. Here are the steps to follow:
- Compose your email in Outlook.
- Click the small arrow in the Indicators section or next to the Send button.
- Select Send Later or Schedule Send.
- Choose the date and time you want to send your email.
Tips for Outlook
Microsoft recommends verifying that your message is scheduled by checking the Drafts folder. Your email will remain there until it is automatically sent at the scheduled time.
Other messaging services and third-party tools
Options in other email services
Other email services, like Yahoo Mail and Apple Mail, also offer options to schedule emails. Look for an arrow next to the Send button or an option in your email settings.
Using third-party extensions and tools
Suppose your email service doesn’t offer native functionality to schedule emails, or you’re looking for additional options. In that case, several third-party extensions and tools can help:
Boomerang: Compatible with Gmail and Outlook, Boomerang allows you to schedule emails and get follow-up reminders.
Right Inbox: An extension for Gmail that offers advanced scheduling features.
MailButler: A tool that integrates with multiple email services to add productivity features, including email scheduling.
When using third-party tools, ensure they are correctly configured and allowed to access your email account. Also, remember to consider time zones to ensure your emails arrive at the right time.
Impacts and consequences of email scheduling
Benefits for professionals
Email scheduling offers several benefits for professionals, including:
- Save time: You can write several messages in advance and send them automatically at strategic times by scheduling your emails.
- Optimized Communication: By sending emails at appropriate times, you increase the chances that your messages will be read and acted upon.
Time Zone Management: Email scheduling helps efficiently manage communication with contacts in different time zones.
